Handbook for employees

This article is for everyone who works for the business. Everything you need is in one place: My file. It works on your phone too.

Tip: put the app on your phone

Open jb.tools on your phone and add it to your home screen. Then you also get a notice when your leave is approved. How, you read in The app on your phone.

1. Looking at your file

1. Open the menu and tap Personnel > My file.
2. At the top are your details: email, phone, department, since when you work here, your contract, who we call in an emergency, your salary and your IBAN.
3. Something not right? You cannot change it yourself. Ask your manager, HR or the owner.

Your salary, IBAN, tax number and date of birth are stored encrypted. Only you, the owner and whoever has been given that right can see them.

2. Payslips and documents

1. Go to My file and scroll to Payslips.
2. Tap Download next to the month.
3. Under Documents are other papers, such as your contract or a certificate. You download those with Download too.

3. Asking for leave

1. Go to My file and tap Ask for leave under Leave.
2. Choose the kind, for instance Holiday leave.
3. Choose the First day and the Last day. For a few hours, switch on Part of a day and choose the times.
4. Add a short note if you like and tap Submit.
5. Your manager gets a notice. As soon as the leave is approved or declined, you get a notice. A decline comes with the reason.

Under Leave you also see your balance: how many hours of holiday leave you have this year, how much you have taken, what is still waiting and what is left. Public holidays and days you do not work do not count.

Cancelling leave: while your request waits or the leave has not started yet, tap Cancel leave.

4. Calling in sick

1. Go to My file and tap Call in sick under Sickness.
2. Choose the first day you are ill at Sick since (today or earlier) and tap Call in sick.
3. You never have to say why. That stays between you and your doctor.
4. Your manager gets a notice, so your work can be covered. On the rota you show as Away.

Can't reach your phone? Call or message your manager; they can call you in sick too.

5. Reporting back

1. Go to My file and tap Back at work under Sickness.
2. Choose the first day you work again at Back at work on and tap Report back.

Who sees what?

• You always see your whole file and your payslips. Someone else makes changes.
• Your manager sees your leave and sickness, and whatever else the owner allows. They see your salary only if the owner has explicitly set it so.
• Colleagues only see on the rota that you are away, never why.
• Whoever looks at your salary or opens a payslip is logged.
• Left the business? Then your file is removed by itself after the legal retention period. Sickness reports already go after 2 years.