Getting started with jb.people

1. Set up your departments

Go to Personnel > Departments and add your departments, for example the workshop and the shop. A department can sit under another one. Whoever leads a department sees its people and everything below it.

2. Make your first file

Go to Personnel > People and make a file. Choose whether someone is employed or works externally (a freelancer, for example), and in which department. Nobody needs a login; if someone has one, link the file to the team member. In the file you add the contract (hours per week and working days), documents and, if you like, the payslips. Salary, IBAN and tax number are stored encrypted.

3. Decide who sees what

In Settings > Personnel you choose per role (HR, manager, employee, external) what someone may see or change of others: profile, contract, pay, documents and leave. Everyone always sees their own file and payslips at My file. Whoever views a salary or opens a payslip is listed in the Who looked tab.

4. Leave and public holidays

In Settings > Personnel choose your country's public holidays and add your own days off, such as the patron saint of your town. Employees ask for leave at My file. Their manager gets a notice and approves or declines it at Personnel > Leave, also on the phone.

5. Calling in sick

Ill? Tap Call in sick at My file and choose the first day. You never have to say why. Your manager gets a notice and sees it on My day. Better? Tap Back at work and choose the first day you work again. A manager can also call someone in sick, at Personnel > Leave.

6. Retention

Sickness reports are removed by themselves after 2 years. The file of someone who left goes after 7 years (Netherlands) or 10 years (Italy); the owner gets a notice 30 days before and can Keep longer. You change the periods at Settings > Personnel.

What it costs

Up to and including 10 people with a file you pay the standard price, then a small amount per 10 more people. Someone whose login only opens Personnel does not count as a paying user.